Finance and Admin Officer

Association of Voluntary Actions for Society (AVAS)

Requirements

Education

• Bachelor of Commerce (BCom), Bachelor of Business Administration (BBA)

Experience

• At least 3 years
• The applicants should have experience in the following business area(s):
• NGO, Development Agency

Additional Requirements

• Age at most 50 years

Responsibilities & Context

• Specific Job Responsibilities and Tasks:
• General Management:
• Ensure quality financial Management in project implementation.
• Book Keeping and other relevant record keeping.
• Ensure internal control system in the project.
• Ensure safety and security of the project assets and fund.
• Establish Value for money in procurement.
• Maintain standers accounting considering IAS and BAS
• Regular update all records and registers.
• Manage project staff personal file and maintain administrative registers and files.
• Establish a healthy workplace and ensure all preventive measures to protect Child Abuse, Gender Violence, SEA&H and violation of safeguarding issues according to the policy procedures.
• Establish and reinforce Team speed.
• Provide financial strategic direction to project and seek ways to ensure closer complementarily /alignment of their work with that.
• Minimize financial and Administrative risks of achieving project objectives and take preventive actions.
• Perform any other related duties or responsibilities that may be assigned by the organization and donor agency.
• Financial Management & Reporting:
• Setup cash basis standard book keeping system
• Minimize fund flow risk and setup preventive measures.
• Provide training on financial related issues when necessary.
• Comply all local laws accordingly.
• Protect and Preserve data for future reference in a systematic manner.
• Manage and oversee grants; develop and maintain work, spending and procurement plans.
• Prepare/Ensure internal and external reports within agreed deadlines using AVAS and donor formats, as required.
• Conduct regular field visit, Banking.
• Perform Inventory management.
• Manage the project budget; oversee all budget expenditures and ensure they are allowable and allocable according to AVAS and donor regulations; review monthly Budget vs. Actual and expenditure sheets and collaborate with the Finance personnel to ensure accurate expenditures and reporting.
• Face and cooperate Internal and External Auditors and address their findings between the timeline.
• Facilitate to review the budget and submit their findings and recommendations to Director Finance/Executive Director for necessary action.
• Ensure timely VAT, TAX deduction at source and prepare and submit reports for different return form.
• Participate in the development/revise of proposals, budgets, and concept notes.
• People Management:
• Assist Project Manager in implementation of the work plan and quality of technical activities, share relevant information and direction to improve quality and achieve timelines.
• Assist Project Manager to timely staff performance Appraisal.
• Facilitate staff capacity development, including on-the-job coaching and mentoring, as appropriate.
• Ensuring a respectful working environment for employees and the public.
• Taking appropriate steps to resolve any grievances address all reports accordingly.
• Organizational Responsibilities
• Attend Regular Monthly Coordination meeting in AVAS HO.
• Read and comply all policy procedures of AVAS.
• Code of conduct should read carefully and obey strictly.
• Compulsory reporting of any suspicious matter or fact.
• Timely response in Cell phone and Email.
• Participates in all core programs of AVAS.
• Assigns tasks to practice management that give managers an opportunity to grow
• Working under AVAS Disaster Taskforce during emergency.
• Carry out any other tasks assigned by ED & Higher Authority

Skills & Expertise

Budgeting

Computer skill

Inventory management

Procurement

VAT and Tax

Compensation & Other Benefits

• T/A, Mobile bill
• Festival Bonus: 2

Workplace

Work at office

Employment Status

Full Time

Job Location

Barishal